Have you ever needed to quickly find a word or phrase in a long PDF document?
There’s nothing more frustrating than opening a large PDF document that’s just a wall of text. Or having to find a specific word or phrase in a long piece of text. Or a long PDF.
It’s inconvenient, time consuming, and is even worse if time is of the essence.
Fortunately, most programs that are able to open and view PDFs also have a search function to help you find what you need quickly. And if your PDF isn’t able to be searched (like from a downloaded PDF, or scanned paper document), PDF editors with OCR technology can convert those documents into searchable and editable PDFs!
We’ll show you step-by-step multiple ways to search in a PDF. Choose the method that works best for you!
When using the search function in a PDF, you'll have Basic and Advanced search options. Basic search options are available on most PDF programs (readers, editors, etc.), while advanced search options are usually only found in PDF editors.
To use the search function in a PDF:
Different programs may have different advanced search options for your PDF. Common advanced search options include:
There are different ways to search in a PDF. We’ve gathered the most common ways that should work for most people and devices. Some of the methods are free, while others may require payment. Find the best method that works for you!
For this example we’ll be using PDF Pro, our all-in-one PDF editor for Windows, but the process will be similar on any PDF editor or viewer.
Don't have a PDF editor? Download PDF Pro for free instantly!
1. Click the search bar.
2. Type your word or phrase.
3. If necessary, use the Next or Previous buttons to move through the search results until you find your word(s).
You can use the free version of Adobe Reader to search in a PDF document.
If the scanner that scanned the original document does not have OCR technology, then the scanned document may not be searchable.
The scanner must have OCR technology when scanning in order for you to be able to search in it. If your scanned document cannot be searched, you may need to make it searchable. In this example we're using PDF Pro + OCR.
Similar to scanned documents, downloaded PDFs must be text-based rather than image-based to be able to use the search function.
Being able to use the search function on a PDF is one of the most convenient things about PDFs; being able to store lots of text, and the exact page, word, or phrase you need in an instant.
We've showed you different ways to use the search function on a PDF, keyboard shortcuts to make searching easier, and even included tips for PDFs that may not be searchable.
If you use PDFs on a regular basis, then you'll want to invest in a PDF editor that can search PDFs, and convert any PDF or document into one that you can search. by using OCR.
For everything PDF, we recommend PDF Pro, our all-in-one PDF tool made specifically for Windows desktop.
Need a PDF editor that can search any PDF document? Download and use PDF Pro for free today!
PDF Pro can help you:
